I guess it's to be expected. We notice small biffs here and there. Forgetting ONE single individual can throw off the entire plan. I'm mostly happy with the arrangement we have now. I'm content to leave one or two holes here and there, in case something happens and we've completely forgotten someone; people get into arguments just before the wedding and absolutely will not sit together.
Maria's on holidays, so her brother Nick is taking care of all the cakes. Nick said our cake shouldn't be a problem. The European isn't custard (like I originally thought) and it can actually sit out at room temperature for much longer than a few hours.
We should give them our cake top beforehand, so that they can put it on for us.
We asked if they could deliver it around 5:00pm and they said they'd try to arrange it into their delivery schedule because they have a lot of cakes to deliver that day... gee, I wonder why... =)
- take revised table arrangement over to Dad
- hem my new pair of white pants
- try all gowns with jewellery and shoes
- get the music together for the rehearsal
- first-aid kit'n'stuff
- ordered guest lists
I'm picking up Aunt May and Angela this Saturday.
Wedding Day Checklist for 1-2 Weeks Prior
- DO YOU HAVE YOUR MARRIAGE LICENSE? =) The marriage license should have been obtained 1-2 months prior to the wedding.
- Are all the final payment arrangements made? Ie. whichever vendors need to be paid; cheques written; cash payments prepared? You don't want to risk having a vendor withold services or merchandise because you don't have your final payment. Make sure you know what forms of payment the vendor will take. Some won't take personal cheques, others won't take credit cards, some require bank drafts or certified cheques which need to be done days in advance.
- Have you packed your Emergency Kit? Tylenol/aspirin, immodium, smelling salts, bandaids, tweezers, nail clippers, nail file, clear nail polish (for the pantyhose runs), safety pins, tape, pen, paper, touch up makeup, hand cream, extra cash, etc.
- Have you worked out the day's itinerary? Excel is a great tool for this. I would divide the timetable into half-hour blocks and box off what's happening when. Include: hair/makeup appointments, arrivals at important locations for different people, preparation times, ceremony commencement, family photography times, guest greeting at the reception site, reception commencement, etc.
- To break down the itinerary further, I would list a rough outline of the "family photography" event. Photography can get long and boring, so it's _so_ easy to lose family members who can toddle off to the washroom. And it may not occur to anyone to wait for them, then they come out and can't find everyone, yaddayaddayadda. If the families know roughly when it'll be their turn for photos, they won't wander off when they're needed.
- I would also do a rough outline of what's happening and when, at the reception. From the preparation/setup to guest arrivals to the guest departure and cleanup. For example, I had several changes of gowns at my wedding, the family and the wedding party also goes around to toast all the tables, we had Bride/Groom games, speeches. All of that had to be scheduled out and coordinated with the 12 course meal, ahead of time.
- Do you know where the rings are? Do they fasten securely to the ring pillow (if you have one)?
- Do you have a working pen ready for the signing of the register? You don't want the ceremony to get to this point and come to a grinding halt because there's no pen. =) I used a fancy white feathered pen, but A pen, ANY pen will do.
- Do all the people, who are helping out, A) know who they are and B) know what they're doing?
- Do the helpers know how you want the decorations done? Writing down detailed instructions with diagrams might help, so you can delegate. I thought my decorations were easy because I didn't have streamers, balloons, flowers or anything. All I had were pew bows and a few other things... so I thought. I started describing things to my friend, who was going to be my Onsite Coordinator. After a while, she thought it would be best to start taking notes. At the end of it, she had pages and pages of notes with diagrams that looked like NFL football plays. =D
- Are all your decoration and wedding supplies ready to go? I would make a list of your stuff for inventory purposes. It would be very upsetting if, for example, your Guest Book or Unity Candle plus tapers disappeared, especially if you made it or there was special customization work done on it (like mine).
- Theft rates at weddings is high - thieves know that wherever there's a wedding, there is a good chance that there will be some expensive gifts. Designate trustworthy and reliable family members to be responsible for keeping an eye on the wedding gifts. You don't want to any of it stolen. Get another person to watch your belongings. I had a "Bride's Room" that was kept under lock and key during the banquet. I had my Onsite Coordinator keep the key and she had a very limited list of people who could request access to that room. Some reception sites provide a storage locker. Make sure the reception staff DO NOT have access to this storage space, otherwise, it's as good as wide open.
- Are you going to arrange the seating for your guests? This would require getting both your families together and figure out who gets along with whom, who speaks what language (if there are guests who speak foreign languages) and who would likely want to sit together. Be prepared for this to go through SEVERAL drafts. Forgetting ONE single solitary soul will fark up the whole plan like you wouldn't believe =D =D
If you're letting people sit wherever they want, then it's less work for you, but it might take longer to start because of the confusion, milling and meandering.
- Are there any rides/transportation still to be arranged?
- Is your cake confirmed? Flowers? Is someone picking them up or are they being delivered?
- If you're providing your own alcohol, do you have a Special Occasions License? Who is picking up the alcohol? Do they know what you want them to get? How are you handling payment?
If you have extra energy, you could start figuring out and/or write your thank you notes. =)